What Your Corporate Travel Manager Isn’t Telling You About Hidden Fees

Corporate travel often involves hidden fees that can add up quickly, impacting your budget. While your travel manager may provide guidance, there are several fees that might not be immediately apparent. Here’s a closer look at some common hidden fees and how to avoid them:

Many airlines now charge for checked baggage and even carry-on luggage on certain fares. These fees are often not included in the ticket price and can add significant costs to your trip. Review your airline’s baggage policy before booking and consider paying for baggage in advance if possible.

Hotels may charge additional resort fees that cover amenities such as Wi-Fi, gym access, or pool use. These fees are often not included in the quoted room rate. Check the hotel’s fee structure before booking and inquire about any additional costs that may apply.

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Car rental companies may add fees for things like GPS, additional drivers, or fuel. These fees can significantly increase the total cost of your rental. Review the rental agreement carefully and avoid add-ons that you don’t need.

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When traveling internationally, you may incur fees for currency exchange or foreign transactions. Use credit cards with no foreign transaction fees and exchange currency at reputable places to minimize costs.

Airports and travel service providers may charge fees for services such as expedited security, lounge access, or booking changes. These fees can add up, so be aware of what’s included in your ticket and be prepared for potential additional costs.

Changing or canceling flights, hotel reservations, or car rentals can come with significant fees. Check the terms and conditions of your bookings and consider purchasing flexible tickets or reservations if your plans are uncertain.

Tips and gratuities for services such as airport transfers, hotel staff, or car rental agents can add to your travel expenses. Budget for these additional costs and be prepared to offer appropriate gratuities based on local customs.

To manage and avoid hidden fees, always review the fine print of your bookings, ask about additional costs, and keep track of all expenses. By staying informed, you can better manage your corporate travel budget and avoid unexpected charges.